Position Title: Secretary II- Mayor’s Office
Answers telephone in courteous and professional manner, responds to questions or refers to other staff for assistance, directs calls, and takes messages; checks voicemail system and retrieves and transmits messages as necessary; greets and screens persons entering the Administration office area in courteous and professional manner; receives complaints from the public and resolves the complaint with authority or directs the complaint to the appropriate person; receives, sorts, and distributes mail; schedules appointments for administration using Google calendar; notifies administration of appointments made or other matters of importance.
Serves as secretary on various committees in the community as assigned (e.g., attends meetings of the committees; prepares agendas and makes arrangements for committees; records minutes; compiles, transcribes, and distributes minutes of meetings; etc.); serves as HR and time keeping system representative from Administration; operates copy machine to reproduce documents as assigned; composes, types, proofreads, and distributes correspondence, interoffice forms, and related documents in an accurate and timely manner within applicable formatting standards established for the document; uses computers and computer systems (including hardware and software) to set up functions, enter data, and/or process information (e.g., uses Microsoft Outlook to send and receive electronic mail as necessary; uses Microsoft Excel to develop and maintain spreadsheets as necessary; uses Microsoft Word to create and revise documents as necessary; etc.).
Types complex statistical and other reports; prepares requisitions, vouchers, budget forms and other data (e.g., codes bills for input into Fund Balance software according to City procedures; prepares and sends itemized statements, bills, or invoices and records amounts due for items purchased or services rendered; reviews all invoices for appropriate documentation and matches with shipping/receiving documents; researches and resolves discrepancies as needed; etc.); accepts money for bid plans; assists with wedding vows; drafts and records CHIP mortgage releases.
Performs other duties as assigned.
Pay Grade 15 – 35 hours per week
Rate of Pay:
$26.96/hour Hire-In
$29.93/hour Step A
$31.49/hour Step B
$33.14/hour Step C
APPLICATION METHOD AND DEADLINE: To be considered a properly completed ONLINE application and resume must be submitted online.
Deadline for application: Until filled
Please direct any questions regarding this position to Bob Gross, Safety Service Director, at 419.334.2687.
EOE